Job Description

SUMMARY:  Serve as secretary to the principal and as facilitator for the school/public being served in communicating information, problem solving, material acquisition, cash handling, record keeping and building permits.

Salary Range: $17.21/hr - $23.01/hr

Lewiston Public Schools offers a robust employee benefits package for full-time employees, including: health insurance with up to 85% of the premium paid by the employer; dental, vision, life, short- and long-term disability insurance; flexible spending and dependent care accounts; Maine Public Employee, 403(b) and 457 retirement plans; 15 paid sick days per year; tuition reimbursement and more!

ESSENTIAL DUTIES AND RESPONSIBILITIES Other duties may be assigned.

• Types correspondence, letters and memos, purchase orders, check requests, forms, etc. 
• Answers telephones, responds to routine questions. 
• Sets appointments or routes calls to appropriate persons.
• Performs duties relating to students such as taking attendance and tardiness, responding to accidents and illnesses, resolving bus scheduling problems, and other issues as they arise.
• Compiles and distributes monthly and annual reports including staff attendance, student attendance and calendar of events.
• Receives visitors, new parents, and students; answering questions; resolving student problems.
• Schedules requested conferences and facilitating use of building by external groups.
• Serves a confidential secretary to the principal and assistant principal.
• Maintains books for staff, student and building accounts. 
• Makes and records deposits.
• Prepares employee and student accident reports. 
• Maintains school/student records. 
• Acts as liaison between school and community, principal, parents, staff  and students.
• Prepares payroll certification.
• Maintains quarterly honor roll.

SUPERVISORY RESPONSIBILITIES: Students and Parent Helpers

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

High school diploma or general education degree (GED); plus experience in general office work and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS: 

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

MATHEMATICAL SKILLS: 

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.  Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY: 

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

OTHER SKILLS and ABILITIES:

Must type 55 Words per Minute. Ability to operate office machines and personal computer and related software.  Ability to develop effective working relationships with students, staff and the school community.  Ability to communicate clearly and concisely, both orally and in writing.  Ability to perform duties with awareness of all district requirements and School Committee policies.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to walk. The employee is occasionally required to stand and reach with hands and arms.  Specific vision abilities required by this job include close vision and depth perception.  Occasionally the employee will lift up to 10 lbs. such as to lift files and paper.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate to loud.
Lewiston Public Schools provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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