Denstat solutions is a senior consulting and Educational / Training Organization. We provide professional services in the development, validation and implementation of professional standards and quality teaching initiatives. We currently have an opening for an Administrative Assistant.
The ideal Administrative Assistant Candidate must be able to work Monday through Friday from 8 am to 5 pm.
Primary Function
The Administrative Assistant will provide clerical support with minimal supervision as well as support services with regards to the operations of the document control system and document reproduction activities for the assigned engineering team.
Duties & Responsibilities:
Employee may be called upon to perform any or all of the following functions:
* Perform Engineering clerical support tasks with minimal supervision
* Take personal responsibility for the quality and accuracy of his\/her work
* Responsible for document control tasks including the transmittal and maintenance of project drawings, reference and vendor documents. Tasks include the management of drawings into electronic and physical files
* Perform receptionist duties such as answering the phone, greeting visitors, accepting packages, and sorting the mail
* Responsible for monthly departmental credit card reports; distribute to teams, compile and check validity of information submitted, collect backup documents
* Coordinate the scheduling and set up of in-house training seminars and meetings, including lunch arrangements for large group
* Coordinate new hire set ups by preparing welcome memo, updating organization chart, making sure all supplies including business cards and cell phones have been arranged, and that a credit card, if needed, has been requested.
* Be familiar with department processes and procedures to be capable of backing up other engineering department administrative positions when needed.
* Make travel arrangements as required
* Ability to lift 10 lbs on a regular basis and up to 25 lbs when necessary
* Ability to stand for long periods of time
* Other duties as required
Minimum Qualifications
High school diploma or equivalent is required. Associates or Bachelors degree in Business or equivalent field is preferred.
Two or more years of administrative support experience is required; experience in an engineering firm is preferred.
Possess skills in the following areas
* Demonstrated proficiency with Microsoft Office Suite (Outlook, Word, Excel)
* Previous experience with Meridian document control software preferred
* Demonstrated attention to detail to accurately complete order entries, research for proposals, and complete reports as needed
* Ability to define problems, collect data, establish facts an draw valid conclusions
* Proven communication skills, both oral and written, to convey thoughts, ideas, and facts to a diverse group of individuals including administrators, engineers, and senior management
* Ability to prioritize and work in a fast paced environment to meet all deadlines
* Ability to work effectively in a team based environment
* Flexibility for occasional overtime
Denstat solutions provides a competitive compensation and benefits package. The Company provides life insurance, accidental death and dismemberment insurance, long term disability insurance and an employee assistance plan at no cost to the employee. Benefit offerings also include a choice of traditional PPO or one of two HDHPs, with corresponding FSA or HSA, dental, vision, supplemental life insurance, short-term disability insurance, critical illness insurance, a 401K with immediate vesting, and more. Must be at least 18 years of age and legally authorized to work in the United States on a permanent basis without visa sponsorship. No third party recruiters please.
Are you self-motivated and proud of the work you do? Here at Aramark, we take pride in our level of service and safety we provide! Cleanliness is a necessity of every business. As a Custodial Services worker on our team, youll take on the important job of keeping...
...across the city, CAMBA provides holistic services to help struggling New Yorkers stabilize their lives and become self-sufficient. HomeBase- is a CAMBA program that provides case management and essential services to those at-risk individuals and families in Brooklyn and...
...A Nursing Role that Respects Your Time and TalentJoin today, Interim Healthcare is seeking skilled LPN's and RN's interested in.working directly in patients homes. As a nurse, youre driven by a passion to provide the best care possiblebut traditional nursing roles...
Create Your Experience of a Lifetime! Come work and play in the mountains! Whether its your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections...
...Join us for an incredible opportunity to be a part of our Maintenance Team as our Painter at the Hyatt Regency Seattle , focusing... ...candidates having basic troubleshooting skills involving electricity, plumbing, etc. are preferred but not required. Good communication...