Job Description

A multi-discipline engineering firm in Middlesex County, NJ, is hiring an experienced Administrative Assistant for a hybrid position supporting multiple departments. The right candidate will have broad exposure in the administrative, marketing, and accounting departments.

The primary duties will be:  

JOB RESPONSIBILITIES

• Answer/route calls, greet visitors, coordinate lunches, clean up conference rooms for meetings
• Prepare outgoing mail
• Maintain/order supplies for the office 
  
• Assist with generating letters, proposals, reports, transmittals, and specifications.
• Data entry for accounting software (Deltek - Vision)
• Send monthly AR reports to clients
• Assign proposals for the PMs and open new project numbers in Deltek.
• Inputting new project numbers into the copiers for tracking
• Running monthly copier reports
• Assist with marketing social media postings and ad campaigns
• Google Analytics tracking and analysis
• Assist with planning and execution of annual and monthly marketing meeting decks.
• Assist with conceptual ideas for marketing ad campaigns
• Communication with outside firms regarding project photography
• Run the dishwasher when in the office

This is a Temp-to-Perm opportunity with a hybrid schedule: 3 days in the office and 2 days remote. Hours will be Monday through Friday, 8:30 a.m. to 5 p.m.

The hourly rate would be between $24.09 and $28.85/hr, DOE. The annual salary is between $50 and $60K. The first 6-8 months will be temporary on an hourly basis. 

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