Job Description

On Kiawah Island, located just 21 miles south of Charleston, South Carolina, day breaks across a pristine 10-mile beach, expansive marsh savannahs, ribboning rivers, and some of the most-acclaimed amenities available on the Eastern Seaboard. Kiawah Island Club delivers a diverse collection of private amenities in distinctive venues. Amid uncommon scenic beauty, Members can savor the Island’s best offerings and create lifelong memories with family and friends.

When you come to Kiawah, you’ll know if it’s right for you the moment you set foot on the Island. It produces a feeling you can’t quite describe but you never want to let go.

The Architectural Review Board (ARB) Office Coordinator and Assistant is responsible for the daily tasks within the ARB. This is a FULL TIME position and the shifts will be from 8:30am-5:00pm on Wednesdays and Fridays.

R esponsibilities  

Experience & Education:

• Degree Preferred
• Customer Service Experience
• Design/Graphic Experience

Reception:

• Front Desk and Telephone – answering general ARB emails, calls, and in-person questions
• Channel Requests for more information to other staff as required
• Sends out welcome letters, site analyses, and other correspondence as necessary
• Receiving Fees and Deposits

Fee and Deposit Process:

• Assists with processing Checks and Refunds – Data entry and record-keeping related to accounting 

Filing and Tracking:

• Receive and check submittals and samples, prepare ARB meeting agendas, and distribute correspondence and meeting times
• Permit issues
• Borrowed plans
• Late passes
• Contractor warnings
• Trailer locations
• Digital record keeping and creating new property files & folders in DocRecord
• Compiling improvement reviews and inspection requests into DocRecord for staff
• Checks the mail & drop box and processes incoming information
• Sends out non-maintenance improvement reviews.
• Drafts and sends out Final Inspection Memos, Review Letters, and other correspondence as needed.
• Inputs information into property
• Coordinates with IT regarding technical issues
• Monitor and maintain office supplies

Calendar: 

• Maintain Schedules
• Conference Room Use
• Attend KIARB and Cassique ARB meetings, takes notes, and drafts meeting letters

Additional as Office Coordinator: 

Communication with Property Owners, Construction Professionals, and Sales Executives Requirement Review:

• Submittal requirements
• Property Development Criteria
• General research and information
• Property Master ARB database and case file entry
• Assists ARB staff with any reports or research requested

Minor Improvement Review Site Inspections:

• Maintenance Permit Onsite Inspections and follow-up
• Foundation Survey review and follow-up

Community Liaison: 

• KICA Pride of Community Volunteer Group

• Check the mail
• Monitor and order office supplies and make sure office is in order
• Answer the phone when needed
• Communication with Property Owners, Construction Professionals, and Sales Executives as needed.
• Prepare agendas and send out meeting times in coordination with ARB staff on Fridays
• Send out meeting letters on Wednesdays
• Send out non-maintenance improvement reviews, site analyses, and welcome letters
• Draft and send out final inspection memos
• Assist ARB staff members with any requests, reports, or research requested

Experience & Education:

• Degree Preferred
• Customer Service Experience
• Design/Graphic Experience

In person applications are welcome between the hours of 8:30 a.m. and 5:00 p.m. Monday through Friday at 253 Gardeners Circle Suite Kiawah Island, SC 29455. 

Benefits  

*Benefits are available to full-time employees after a waiting period and include: Medical, Dental, Vision, Short Term and Long-Term Disability, 401(k), Life Insurance, Accident Insurance, Telehealth, Health/ Dependent care spending account, wellness program and generous paid time off including 12 vacation days, 6 sick days and 9 paid holidays per year. KP is an Equal Opportunity Employer that uses EVerify. As an Equal Opportunity Employer, KP and its affiliates do not discriminate in hiring or employment on the basis of race, color, religion, national origin, gender, age, genetic information, sexual orientation, disability, or veteran status. All qualified candidates are encouraged to apply. 

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