Job Title: Administrative Assistant
Location: Boston, MA
Duration: 7 Months
We are seeking a bilingual Administrative Assistant (Spanish/English) to support daily operations at our regional office in Boston. This role includes front-desk responsibilities, general office support, and coordination of meeting spaces. The ideal candidate is highly organized, detail-oriented, and comfortable interacting with both internal teams and the public.
Key Responsibilities:Serve as the first point of contact for callers and visitors, providing courteous and professional assistance
Respond to inquiries and refer individuals to appropriate departments or external resources
Manage all incoming and outgoing mail; ensure timely distribution to relevant staff
Maintain inventory and order office supplies as needed
Provide basic support for office equipment and coordinate with vendors as necessary
Schedule and coordinate the use of meeting and training rooms
Manage conference room calendars and support room setup and breakdown before and after meetings
Perform other administrative tasks as assigned to support office efficiency
Fluency in both spoken and written Spanish and English
Excellent customer service and interpersonal communication skills
Ability to follow written and verbal instructions accurately
Discretion in handling confidential information and sound judgment in professional settings
Strong attention to detail and organizational skills
Comfortable using and learning IT systems
Proficient in Microsoft Office applications (Word, Excel, Outlook, etc.)
Familiarity with the structure and functions of state government is a plus
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