Bilingual Spanish Administrative Assistant (765080) Job at Humetis Group, Boston, MA

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  • Humetis Group
  • Boston, MA

Job Description

Job Title: Administrative Assistant
Location: Boston, MA
Duration: 7 Months

Position Overview:

We are seeking a bilingual Administrative Assistant (Spanish/English) to support daily operations at our regional office in Boston. This role includes front-desk responsibilities, general office support, and coordination of meeting spaces. The ideal candidate is highly organized, detail-oriented, and comfortable interacting with both internal teams and the public.

Key Responsibilities:
  • Serve as the first point of contact for callers and visitors, providing courteous and professional assistance

  • Respond to inquiries and refer individuals to appropriate departments or external resources

  • Manage all incoming and outgoing mail; ensure timely distribution to relevant staff

  • Maintain inventory and order office supplies as needed

  • Provide basic support for office equipment and coordinate with vendors as necessary

  • Schedule and coordinate the use of meeting and training rooms

  • Manage conference room calendars and support room setup and breakdown before and after meetings

  • Perform other administrative tasks as assigned to support office efficiency

Required Qualification:
  • Fluency in both spoken and written Spanish and English

Preferred Qualifications:
  • Excellent customer service and interpersonal communication skills

  • Ability to follow written and verbal instructions accurately

  • Discretion in handling confidential information and sound judgment in professional settings

  • Strong attention to detail and organizational skills

  • Comfortable using and learning IT systems

  • Proficient in Microsoft Office applications (Word, Excel, Outlook, etc.)

  • Familiarity with the structure and functions of state government is a plus

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