Job Description

Take the Lead as an Executive Assistant with Veta Virtual!

Are you a proactive problem-solver who thrives on organization, technology, and supporting leaders at the highest level? Veta Virtual is hiring an  Executive Assistant to the CEO for one of our clients — an entrepreneur who leads multiple businesses across digital marketing, home services, and consulting. This is a high-impact role where your support will directly help drive business growth, keep operations running smoothly, and allow the CEO to focus on leading his teams and scaling success. If you're adaptable, detail-oriented, and love being the go-to right hand, we'd love to meet you!

Your Role:

As an  Executive Assistant , you'll act as the engine that keeps priorities moving for the CEO, ensuring communication is clear, priorities are met, and projects stay on track across several ventures. You will:

• Manage the CEO's inbox and communications, prioritizing and drafting responses.
• Schedule and coordinate meetings, calls, and travel arrangements across multiple businesses.
• Handle inbound/outbound calls, including light client coordination, vendor outreach, and screening.
• Collect and organize KPIs, dashboards, and financial data for easy review.
• Maintain and update CRM systems to keep pipelines and records organized.
• Support WordPress updates and coordinate with contractors or vendors as needed.
• Lead small projects, track progress, and hold stakeholders accountable to deadlines.
• Research new tools, vendors, or opportunities, preparing summaries and recommendations.
• Provide flexible, ad hoc support across marketing, home services, and consulting operations.

✅ What You'll Need:

• 3–5 years of experience as an Executive Assistant, Senior VA, or similar high-level support role.
• Strong organizational and project management skills with the ability to pivot quickly between tasks.
• Proficiency with CRMs, HighLevel (software), productivity platforms, and WordPress.
• Experience collecting and organizing business data (dashboards, KPIs, financial tracking).
• Tech-savvy, quick to adopt new tools; familiarity with AI tools is a plus.
• Excellent time management and attention to detail.
• Clear, professional written and verbal communication in English.
• High integrity, discretion, and trustworthiness when handling sensitive information.
• This role is only open to candidates in Latin America.

What We Offer:

• Competitive monthly salary in USD based on experience.
• Paid time off and US holidays for work-life balance.
• A positive, growth-oriented environment where your contributions matter.
• A unique opportunity to work directly with a CEO, gaining exposure to multiple industries.

Ready to Apply?

If you're an organized, business-minded professional who's excited to become a CEO's trusted right hand, apply today! We can't wait to meet you.

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