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Pay Grade: 4
Crothall Healthcare is a Compass One Company that provides specialized, high-quality, innovative, and responsive support services exclusively to the healthcare industry. Crothall serves many of the Top 100 Hospitals throughout its over 1300 healthcare service teams in 46 states. Crothall has been recognized as one of Modern Healthcare’s Best Places to Work and Best Places to Work in Pennsylvania since 2013 and Becker's Top 150 Places to Work since 2016. A division of Compass Group USA, we have more than 26,000 team members. Our core services include: Environmental Services, Healthcare Technology Solutions, Patient Transportation, Laundry & Linen, Facilities Management, and Ambulatory EVS. Learn more at .
Working as an Administrative Assistant, you are responsible for all administrative operations/office management of the Facilities Maintenance department.
Key Responsibilities:
•Proposal preparation, type and update client contracts, renewals and equipment addendums
•Enters data on spreadsheet documents and into computerized inventory program
•Maintains on-call roster for technicians in region
•Manages the servicing of office equipment, including pagers, the telephone system, fax machines and copiers, at competitive pricing
•Ships equipment for repairs
•Types and mails correspondence from Regional Operations Manager & Regional Sales Manager to regional technicians, corporate offices
•Maintains customer billing database and forward monthly billing report to corporate office to generate invoices
•Maintains petty cash account
•Manages the backup of computer server files
•Trains all regional personnel in use of computerized medical equipment management software systems
•Assists in trouble shooting computer user problems associated with medical equipment management software systems
•Generates purchase orders for repair parts and purchased services as requested by the staff
•Receives and processes vendor invoices; submits accurate and valid invoices to accounting on a high frequency basis
•Assists in receiving incoming phone calls on multiple-line telephone system
•Generates monthly reports for all service center accounts and distribute to appropriate customers
Preferred Qualifications:
•Associates Degree in Office Management or General Office Practices
•5 years of experience in business office
•Excellent knowledge of various software programs, Internet applications and general PC knowledge
•Self-directed and motivated
•Customer-service oriented
•Detail-oriented
•Analytical and capable of decision-making
•Excellent organizational skills and be capable of handling multiple projects and tasks
•Excellent written and verbal communication skills
Apply to Crothall today!
Crothall is a member of Compass Group USA
Associates at Crothall are offered many fantastic benefits.
Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, for paid time off benefits information.
Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.
Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act. We encourage applicants with a criminal history (and driving history) to apply.
Applications are accepted on an ongoing basis.
Crothall maintains a drug-free workplace.
Req ID: 1435153
Crothall Healthcare
RANDY ERPELDING
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