Job Description

Position Summary

The Logistics Coordinator assists the Export Manager in providing a variety of logistics coordination duties. This position partners with all levels of internal and external teams to ensure proper and timely arrival of shipments and materials required for construction projects located throughout the United States and the world.

Reasonable Accommodations Statement

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

Essential Functions

Safety Responsibilities

• Prioritizes safety as the utmost importance, even before production, and promotes a team culture that makes safety the primary focus for all employees at all times.

• Adheres to safety procedures in accordance with OSHA safety policies and regulations.

Strategic Responsibilities:

• Fully understands and shares a passion for the Company's core values, vision, mission, and objectives.

• Builds and maintains strong relationships as trusted advisors to our clients, suppliers, and vendors.

Logistics Responsibilities:

• Coordinates international and domestic shipping activities for materials and supplies to construction jobsites.

• Is flexible, can balance competing priorities, and can navigate triaging special requests that need to be fast-tracked in order to make project deadlines.

• Performs best practices and leverages resources and assets.

• Ensures compliance with all applicable regulatory agencies, company policies, and procedures.

• Makes the Export Manager aware of time-sensitive situations so that the Export Manager can partner with members of internal and external teams to explore all options in order to get the job done in a timely and cost-effective manner.

• Follows all Company and departmental operating practices and procedures.

• Records, processes, and consolidates billings, contracts, transmittals, and other documents, using Microsoft Word, Smartsheet, Excel spreadsheets, other databases, and/or presentation software.

• Assists in reviewing accounts payable invoices and documents for job cost tracking and payment approval by the Project Manager.

• Establishes and maintains effective and positive relationships throughout the coordination of a project that focuses on SPAN's core values and meets or exceeds Client expectations.

• Prepares responses to correspondence containing routine inquiries.

• Prepares responses to correspondence on behalf of executives, project management, and management.

Other Responsibilities:

• Files and retrieves corporate documents, records, and reports.

• Conducts research, compiles data, and prepares papers for consideration and presentation by executives, project managers, and management.

• Works efficiently using time management and organizational skills to follow up and follow through on logistics tasks for delivery of project materials in accordance with project deadlines.

• Conducts and analyzes internet research.

• Provides our Clients, suppliers, vendors, and co-workers with the highest level of service and quality.

• Performs any special projects as directed by management.

Skills and Abilities

Associates Degree or higher in relevant subject matter preferred; equivalent experience acceptable

• At least one year of functional experience specialized in logistics and export coordination is required.

• Multimodal experience a plus.
• International experience a plus.
• Import and export of construction materials experience a plus.

Proficient computer skills; Excel, Outlook, Microsoft Word, Powerpoint; prior experience in Smartsheet a plus

N/A

Must be able to receive instruction and supervision

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