Job Description
Pritchard Janitorial Services at Alcon is seeking a highly organized and detail-oriented
Office Administrative Assistant to oversee essential administrative functions, including payroll processing, employee onboarding, staffing coordination, and facility-related tasks. This position requires a proactive individual capable of multitasking in a fast-paced environment while maintaining accurate records and ensuring compliance with company policies. The successful candidate will be responsible for the following duties: Key Responsibilities: Administrative & Payroll Duties: - Shift Management: Oversee all shift activities, including service scheduling
- Oversee daily administrative operations, ensuring efficient office workflow.
- Process payroll for 85+ employees biweekly, ensuring accuracy and timely submission.
- Track and manage paid and unpaid vacation requests.
- Assist employees with UKG account setup, password resets, and check stub printouts.
- Maintain and update employee metrics.
Employee Onboarding & Offboarding: - Manage the hiring process, including reviewing candidates in ClearCo and Alcon Workday.
- Schedule and coordinate interviews, background checks, and drug testing.
- Complete onboarding documentation in ClearCo and submit Workday onboarding forms.
- Provide new hires with work rules, policies, benefits, and ensure proper training schedules.
- Process terminations, complete exit interviews, and submit required personnel forms.
Staffing & Work Order Management: - Maintain records of active employees, work schedules, and assigned areas.
- Track and process updates for terminated employees.
- Utilize Maximo software to report issues and ensure timely work order completion.
Facility & Supply Coordination: - Work with Food Service group for coffee product needs and supply management.
- Coordinate with vendors for campus-wide janitorial supplies.
Access & Compliance Management: - Process access forms for areas requiring additional authorization.
- Ensure compliance with HR and risk management policies for incident/accident reporting.
- Submit documentation for incidents and coordinate follow-ups with medical providers.
Event & Invoice Management: - Oversee event setups, ensuring janitorial personnel availability.
- Attend weekly meetings to stay informed on upcoming events.
- Prepare and submit invoices for weekend and after-hours Alcon events.
- Communicate with clients regarding invoicing and service proposals.
Qualifications & Skills: - Minimum of 2 years of administrative experience, preferably in payroll or HR-related functions.
- Must be bilingual with English/Spanish
- Proficiency in UKG, ClearCo, Workday, and Maximo software preferred.
- Strong organizational and multitasking abilities with attention to detail.
- Excellent communication and interpersonal skills.
- Ability to handle confidential information with discretion.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
Benefits: - Salary: $50,000/year
- Health Benefits Package
- Ancillary benefits—Life insurance, Long Term Disability, FSA, and Dependent Spending care
- 401K
- Opportunity for growth
EEO Notice: Pritchard Industries is an Equal Opportunity Employer and will consider all qualified applicants without regard to race, color, creed, genetic information, religion, national origin, ethnicity, gender; gender identity, sexual orientation, pregnancy, childbirth or related medical condition, age, disability, or handicap, servicemember status, relationship or association with a protected veteran, and any other category protected by Federal, state, or local law.
Job Tags
Work at office, Local area, All shifts, Shift work, Weekend work,