Job Description

The Office Coordinator is responsible for ensuring efficient day-to-day office operations by providing administrative, clerical, and reception support, as well as fulfilling a wide range of office administration duties. Specific duties may include answering telephone calls, greeting visitors, providing administrative support to staff as needed, and maintaining all filing systems and databases.

Donley's is a fourth-generation, nationally recognized leader in concrete construction, and restoration services with annual revenues over $250 million. We engage genuine people to provide concrete construction services that deliver and sustain our clients' vision. The organization's core values of people, safety, solutions and performance have remained the same since our founding in 1941. Please Apply today to join our growing team!

Responsibilities

Reception Duties

• Screens and prioritizes incoming calls, e-mail and voice mail messages, resolves routine inquiries and forwards callers to the appropriate management staff.
• Greets visitors in a courteous and professional manner.
• Dresses in an appropriate, professional office manner.
• Maintains the reception area in a neat and professional appearance.

Administrative and Clerical Support

• Performs various administrative duties including record maintenance, filing and administrative reporting for Accounting Manager, Vice Presidents, Business Development, Shop Mechanic, Estimating and Operations personnel, as requested.
• Maintains supplies for copiers/printers, schedules maintenance and reports as needed.
• Establishes and maintains positive relationship with visitors, team members and project participants, including but not limited to owners, architects, engineers, subcontractors, vendors, supplies and managers.
• Open and distribute incoming mail.
• Aid as required for job startups to Safety and Project Manager.
• Transfer equipment in Viewpoint to projects as directed by the transfer tickets
• Set up new equipment in Viewpoint as needed
• Company Vehicle Plating and Maintenance
• Assume additional responsibilities and perform special projects as needed or directed.

Office Administration

• Coordinates travel arrangements, including airline, hotel, and car rental for management as necessary.
• Maintain the general office supplies inventory and place orders.
• Event Planner for Raleigh office

Accounting Duties

• Perform charge coding and receipt maintenance in the purchasing/fuel card system for assigned employees. Answer cardholder inquiries and train new cardholders in the coding process as needed.
• Assist with entering daily field timesheets.
• Record AR Cash Receipts in Accounting System as needed.

Position Requirements

Formal Education and Certification

• High school diploma or equivalent required.
• Bachelor's degree or community college diploma in office administration or a related discipline desirable.

Knowledge and Experience

• Minimum 2 years of administrative experience
• Proficiency with Microsoft Office Suite and standard office equipment.
• Strong typing skills.
• Bilingual - Spanish is strongly preferred

Benefits

• Medical Insurance
• Dental and Vision Insurance
• FSA or HSA
• PTO
• 401K with Company Match
• ESOP
• Short and Long Term Disability
• Life Insurance

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We are an Equal Opportunity and E-Verify Employer

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