Job Description

Position Title: Project Digitization Archivist.

Department: Norwegian-American Historical Association (NAHA).

Classification: Non-Exempt.

FTE: 1.0.

Work Schedule: January 1, 2026-December 31, 2026. The standard 40-hour work schedule is Monday – Friday, 8:00 am – 5:00 pm; flexible work arrangements can be proposed and are subject to approval by HR and relevant supervisors.

Hourly Rate: $21.18.

Purpose:
The Project Digitization Archivist is a full-time project-based position working with the Norwegian American Historical Association (NAHA) archivist to digitize and describe the materials from the American Relief for Norway papers. The one-year project is funded by the Minnesota Arts and Cultural Heritage Fund, a component of the Minnesota Clean Water, Land and Legacy constitutional amendment.

Essential Job Duties:

• Arrange and describe archival material following DACS standards.
• Assess basic preservation needs and make note of materials in need of further conservation.
• Digitize selected archival material following NAHA guidelines.
• Edit images of archival materials as needed in Adobe Photoshop.
• Create a detailed and complete metadata entry with descriptive, structural, and administrative metadata.
• Assist in the management of digital assets for long-term preservation, including exporting digital assets to Omeka, and reviewing digital collections to ensure accuracy.

Supervision Received and Exercised:

• Reports to the NAHA Archivist.

Required Qualifications:

• Master’s degree from a library program accredited by the American Library Association, from an archives program meeting the guidelines of the Society of American Archivists, or an equivalent advanced degree with relevant experience.
• Familiarity with standard metadata schema and vocabularies.
• Strong organization and problem-solving skills, and the ability to work independently.
• Exceptional oral and written communication skills.
• Enthusiasm for delving into technologies that may be unfamiliar.
• Experience in digitization and metadata creation, hands-on experience in calibrating scanning equipment to ensure best capture of images, and experience in quality control procedures.
• Knowledge of processing collections and archival standards and practices for preservation of documents, photographs, and artifacts.
• Ability and willingness to support, respect, and commit to embracing diverse backgrounds, values, and points of view to build a strong and inclusive community including faculty, staff, students, and constituents.

Preferred Qualifications:

• Knowledge of Omeka content management system.
• Working knowledge of national and professional standards on copyright, intellectual property, and Fair Use.
• Knowledge of and interest in the Norwegian-American immigrant experience, including historiography/history, geography, language, and literature.

Prerequisites:

• Employment in this position is conditioned upon successful completion of a background check which may include: criminal background checks, reference checks, verification of work history, verification of any required academic credentials, licenses, and/or certifications, a motor vehicle check, verification of DOT certification, a credit check, employment eligibility verification, and/or a pre-employment physical. Whether a background check is deemed successfully completed will be at the sole discretion of St. Olaf College. Please note, St. Olaf College reserves the right to conduct periodic background checks at its sole discretion.

Disclaimer:

• This position may require you to report early, stay late or work different shifts depending on staffing levels. It may also require you to perform all essential job functions whenever needed and during campus emergencies when necessary.
• This job description is for general information purposes. It is not intended to list all duties and responsibilities of the position. This job description is subject to change at any time by St. Olaf College, with or without prior notice.
• Review of applications begins immediately and continues until the hire is complete. We accept only online applications.

Join Our Community - Work at St. Olaf!

Founded in 1874, St. Olaf College is a residential, coeducational liberal arts college with approximately 3,000 students and 800 faculty and staff. The college is located on a picturesque 300-acre campus in Northfield, Minnesota, a vibrant, historic river town of 20,000 located 45 minutes south of culturally rich and diverse Minneapolis and St. Paul.

The college offers an academically rigorous, nationally ranked liberal arts education that fosters the development of the whole person in mind, body, and spirit and emphasizes learning in an inclusive and globally engaged community. We encourage applications from candidates committed to multicultural understanding and the enrichment of our diverse community.

The college offers a comprehensive benefits package, including a 9% retirement match, contributions to eligible employees' health savings accounts, a significant tuition discount (up to a 90% reduction) at ACM, GLCA, and ELCA colleges and universities for employees' children, and generous paid time off. For a full review of the college's benefits, please see the summary of our benefits here:

To provide a safe and secure educational environment, St. Olaf College verifies the accuracy of all credentials presented by applicants and conducts a criminal background check on every new hire.

A summary of the Flexible Work Policy for staff:

A link to our Community and Belonging page:

A virtual campus tour:

An overview of Northfield:

An overview of the Twin Cities:

For Staff Application Assistance :

hrstaff@stolaf.edu

507-786-3068

For Faculty Application Assistance :
facultysearch@stolaf.edu
507-786-3356

Nondiscrimination Policy

St. Olaf College does not discriminate on the basis of sex, race, color, creed, national origin, gender identity, gender expression, sexual orientation, age, religion, disability, marital status, veteran status, or status with regard to public assistance. St. Olaf College prohibits discrimination and harassment based upon these and any other legally protected status in any education program or activity that it operates, including in admissions and employment.

Inquiries about this nondiscrimination policy may be referred to St. Olaf College's Director of Equal Opportunity, the U.S. Department of Education’s Office for Civil Rights, or both. St. Olaf's Director of Equal Opportunity (who serves as the College's Title IX, Title VI, and Section 504 Coordinator) is Pamela McDowell, Tomson Hall, mcdowell@stolaf.edu , (507) 786-3465.

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