Virtual Assistant Job at Better Talent, Swedesboro, NJ

RitBaHF0ZU4wRTFob0dpRitIdlRTVmFBYUE9PQ==
  • Better Talent
  • Swedesboro, NJ

Job Description

 

COMPANY OVERVIEW:

My Therapy Connection™ is a growing, multi-site private mental health practice based in South Jersey, providing high-quality, compassionate care to individuals, couples, and families. We are a private-pay, faith-informed practice known for our warmth, professionalism, and excellence in clinical care.

In addition to the therapy practice, our founder also runs Master Your Life—a coaching and personal development company that helps professionals gain clarity, build meaningful goals, and live with purpose. We value trust, transparency, and teamwork—and we’re building a company culture that supports not just our clients, but the people who keep our operations running smoothly behind the scenes.

POSITION SUMMARY:

We are seeking a highly organized and reliable part-time Virtual Assistant to support the day-to-day operations of our therapy practice. This remote role will play a key part in ensuring smooth administrative workflows by managing emails, scheduling appointments, supporting client communication, and performing light bookkeeping tasks. The ideal candidate is detail-oriented, professional, and comfortable working independently in a confidential and compassionate environment. This role requires excellent communication skills, a proactive mindset, and the ability to handle sensitive information with discretion.

RESPONSIBILITIES:

  • Manage and organize the therapist’s email inbox, ensuring timely responses and flagging important communications
  • Schedule and confirm client appointments, send reminders, and reschedule sessions as needed
  • Maintain accurate and up-to-date client records in scheduling and billing systems
  • Perform light bookkeeping tasks, such as recording transactions, reconciling invoices, and preparing basic financial summaries
  • Communicate with clients in a warm, professional, and confidential manner via phone, email, or messaging platforms
  • Coordinate with third-party services (e.g., billing platforms, insurance portals) as necessary
  • Monitor and restock virtual office supplies or digital resources, when applicable
  • Support general administrative tasks and help streamline office operations
  • Uphold strict confidentiality and compliance with HIPAA and other privacy regulations

QUALIFICATIONS:

  • 2+ years of experience as a virtual assistant, administrative assistant, or in a similar support role
  • Preferred familiarity with mental health, healthcare, or confidential client-facing environments
  • Basic bookkeeping knowledge; experience with tools like QuickBooks or similar is a plus
  • Proficiency in Google Workspace (Gmail, Calendar, Drive) and comfort learning new software systems (e.g., scheduling or EHR platforms)
  • Excellent written and verbal communication skills
  • Strong organizational skills and attention to detail
  • Ability to manage time effectively, prioritize tasks, and work independently
  • Demonstrated ability to handle confidential information with professionalism and care
  • High school diploma or equivalent required; relevant coursework or certification in administration or bookkeeping is a plus

COMPENSATION & BENEFITS:

Hourly Rate: $20 hourly

Job Tags

Remote job, Hourly pay, Private practice, Work at office,

Similar Jobs

soundxyz

Staff Product Designer Job at soundxyz

 ...Sound is hiring a Staff Product Designer to help shape the future of a new music economy that values artists and their music while connecting fans more closely to the music they love. Sound is a suite of music and economic tools powering the next generation of artists... 

Peraton

Technical Project Manager Job at Peraton

 ...Role Provide System Engineering and Technical Systems (SETA) support providing expertise...  ...such as operating procedures and internal memorandums. Work independently and among...  ...PowerPoint, Excel, and Visio. ~ Cable writing experience in support of Sponsor ~ Strong... 

ABEC

Director of Product Management Job at ABEC

 ...of innovation in our industry, offering highly differentiated products and services driving exceptional growth. As we expand to meet...  ...The Stainless Steel and Hybrid Equipment Director of Product Management will play a critical leadership role in overseeing the end-to-... 

Centene Corporation

Encounters Analyst Job at Centene Corporation

You could be the one who changes everything for our 28 million members. Centene is transforming the health of our communities, one person at a time. As a diversified, national organization, you'll have access to competitive benefits including a fresh perspective on workplace... 

Anytime Fitness - Latrobe

Club Cleaner Part-Time Job at Anytime Fitness - Latrobe

IMMEDIATELY HIRING - Part-Time Gym Cleaning PositionWere looking for a reliable individual who enjoys the gym environment and is...  ...Able to lift at least 50 lbsOur ideal candidate is a local college student or adult seeking part-time work, with the flexibility to...