Title Clerk Description Processes car deals. Verifies costs for the accounting department, including the costs of reconditioning and equipment add-ons, and handles the legal transfer of documents for the Department of Motor Vehicles. Responsibilities * Processes all new and used vehicles for registration in the state in which they will be titled. * Prepares tax and title documents. * Submits all legal transfer work to the Department of Motor Vehicles. * Verifies that funds have been collected and the correct lienholder paid off before processing title applications. * Checks for accuracy in the application and ensures that all information is complete. * Prepares payoff checks for new vehicles and trade-ins. * Bills out all dealer trades and prepares Certificates of Origin. * Maintains a system to verify out-of-state titles. * Compiles and maintains a complete list of all outstanding title work. Reports to management on the status of any missing or problem titles and provides a current list of outstanding titles to the comptroller at the end of month. * Signs over titles for all wholesalers who have paid in full. Prepares a monthly report to management of any funds not collected from wholesalers due to missing or incomplete title work. * Prepares stock cards for new and used vehicles * Posts vehicle sales and purchases. * Processes/registers all vehicle warranties and extended service contracts, maintaining a log of all contracts processed and mailed. * Processes yearly renewal of dealer tags in conjunction with comptroller. * Stays abreast of title regulations. Attends seminars held by local licensing bureaus and any available training on title regulations. * Cross-trains others to handle title clerk daily responsibilities. * Conducts periodic training sessions for F&I managers and sales personnel regarding title regulations and procedures and issues a written memo to managers and all sales personnel whenever regulations change. * Directs title runner in daily routines. * Maintains a professional appearance and a neat work area. Qualifications * High school diploma or general education degree (GED); or one to three months related experience and /or training; or equivalent combination of education and experience * Ability to communicate effectively verbally in one-on-one situations to customers and other associates * Valid driver’s license with acceptable driving record * Computer literate and must be able to learn Company software
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